While I was at Microsoft in the early Cloud adoption days, there was a lot of celebration surrounding a shift to the Cloud. Here we are - eight years after I first started working in Cloud services and going on three years removed from Microsoft - many customers are still adopting basic elements, such as storage, while others are creating new business models leveraging Cloud technologies.
With the forthcoming, and potentially disappointing, IPO of Dropbox
, our customers are increasingly talking about and adopting cloud storage solutions, which is both exciting and smart. However, when I hear stories of customers adopting “other” storage solutions such as Dropbox, Box, etc., it’s clear most of these relationships were born out of “shadow IT”. In other words, a line of business signed a contract without consulting IT leadership. Although some are happy with their relationship with these vendors, it’s becoming increasingly clear they’re managing a vendor that offers, what is now, a commodity service. This is a huge risk to any company, and there are ways to monitor, isolate, and manage shadow IT SaaS services, but we’ll save that for another time.
Microsoft’s OneDrive for Cloud Storage
You must enable cloud storage for your employees; I’m going to focus on Microsoft’s OneDrive. Honestly, I can’t argue with Google Drive because of the statements I will make below, but it certainly eliminates Box and Dropbox. Regardless, whatever you choose – you will see value as most of these solutions are on par with each other in terms of capability.
The real value is in the platform
. You can easily substitute “OneDrive” with “cloud storage” in most, if not all, cases below:
- I’ve had more computers at this point in my life than I’ve had cars. Moving data from an old PC to a new PC was always a challenge, if not risky to the data in question. With OneDrive, that’s gone. From within the browser, you can authorize which devices have access. When you eliminate your old PC, files are deleted, and the same happens when you add your new PC. Even better, with OneDrive you can access those files from basically any device with support for Windows, Android and iOS – even browser support!
- Furthermore, I can share access to those files from any devices with anyone using OneDrive. In fact, imagine restricting the attachment capability in Exchange. After cultural chaos has ran its course, you’ll eliminate unnecessary storage bloat and, more importantly, you’ll have effectively established version control! One of my favorite capabilities is external sharing with customers because it allows me to provide specific access rights to a specific recipient, including the ability to “expire” content. This was great for collaborating and sharing work with customers.
It’s important to remember we’re talking about your data here. So many employees store information locally – not to hide it from you, but to make it easier for them to do their job efficiently. OneDrive allows that capability without you losing control of your data. In the event of employee turnover, you’ll know you have a copy of that employees’ data already stored in the Cloud.
If you’re already using Cloud storage solutions, but not from Microsoft, I encourage you to check out this link
for a competitive offer available through June 30th
Feel free to contact me for more information at firstname.lastname@example.org.